Terms and conditions
V11 07-05-2026 | 17:15:48
General Terms and Conditions Swim4Brains
V7 | 31-10-2025
Read the terms and conditions before participating, helping, and/or donating to the Event. The Event concerns a 22 km swim by Stichting Swim4Brains (hereinafter: Swim4Brains) across the IJsselmeer, which the Participants complete in one day. Participants collect sponsorship funds and donations for the benefit of the Event. The sponsorship money and donations raised by the Participant for the Event go entirely to the Brain Foundation (Hersenstichting).
Definitions
General Terms and Conditions: these general terms and conditions;
Participant: person participating in the Event;
Target Amount: the amount of sponsorship money that a Participant must raise to be eligible to participate in the Event;
Donor: the person or legal entity that makes a financial contribution to the Event via the Website, which fully benefits the brain foundation in the fight against brain disorders;
Event: Swim event from Stavoren to Medemblik (or an adjusted route if weather conditions necessitate this) where participants complete a 22 km swim across the IJsselmeer in one day;
Hersenstichting: Hersenstichting Nederland, established in The Hague, the charity;
Stichting Swim4Brains: organizer, responsible for the event;
Mollie: Mollie B.V., established in Amsterdam, takes care of the processing of transactions via the Website;
Personal Data: all data traceable to natural persons.
Website: www.swim4brains.nl
1. Applicability
Swim4Brains is an initiative of the Stichting Swim4Brains.
The objective of Swim4Brains is to organize a performance swim from Stavoren to Medemblik (or an alternative route if weather conditions necessitate it) generating awareness and proceeds for the Hersenstichting.
These General Terms and Conditions apply to all aspects of the Event, including, but not limited to, participation, promotion, and donations to the Event. They contain the terms of the agreement between the participant and/or donor on the one hand and Stichting Swim4Brains on the other.
Announcements and other information regarding the Event are displayed or provided as accurately as possible by Swim4Brains and/or third parties via the Website(s) or social media. Swim4Brains accepts no liability for any inaccuracies or incompleteness in the aforementioned announcements made by Swim4Brains and/or third parties.
All donations, excluding transaction costs charged, benefit the Hersenstichting. Swim4Brains is a non-profit organization. The RSIN of the Stichting Swim4Brains is 868292175.
Board membership of the Stichting Swim4Brains is an unpaid position. Volunteers present during the event do not receive travel expenses.
The total donation counter on the homepage and on the participants' profile pages on www.swim4brains.nl will display the net amount of donations, meaning the donation revenues minus transaction costs. Transaction costs are €0.50 per transaction.
The treasurer of the Stichting Swim4Brains maintains supervision over the income stream and costs, using the project administration opened specifically for this initiative.
Swim4Brains may amend these General Terms and Conditions in whole or in part at any time. The amended General Terms and Conditions apply from the date of publication on the Website. Swim4Brains will notify the Participant of amendments to the General Terms and Conditions in a timely manner by posting them on its Website(s). If the Participant believes that the amendments are contrary to reasonableness and fairness, the Participant must notify Swim4Brains of this within 7 (seven) days after the notification, failing which the Participant agrees to the amendments.
The nullity or voidability of any provision of these General Terms and Conditions does not affect the validity of the other provisions of these General Terms and Conditions.
2. Registration Conditions
The Event has no maximum number of participants. However, Swim4Brains is entitled at all times to set a maximum number of participants.
Registration takes place via the Website and is only final upon receipt of the registration fee. The registration fee is € 499 per solo swimmer, € 499 per duo, and € 999 per relay team and must be paid immediately upon registration. The registration fee covers the costs incurred (in advance) for the Event and cannot be transferred to another Participant. After confirmation of registration, the Participant will receive a personal campaign page on the Website. The Participant must maintain and update this campaign page regularly.
Participation in the Event requires a Target Amount of at least € 1,500 for relay swimmers and at least € 2,000 for solo swimmers. The Target Amount must be raised by the Participant and transferred to the Participant's campaign page no later than August 22, 2025. The Target Amount will be spent entirely on important brain research and groundbreaking innovations.
The registration fee is non-refundable.
Donations from a Donor are non-refundable.
Participants cannot compensate each other to meet the minimum Target Amount in this manner. However, Participants can work together as a team and recruit Donations for the team. Team donations will be divided equally among the team's Participants. These amounts will then count toward the individual Target Amounts of the Participants.
3. Transaction Costs
Payment provider Mollie B.V. takes care of processing transactions via this website. Transaction costs are calculated by Mollie B.V. on transactions. Hersenstichting and Supporta are not liable for the services of Mollie B.V. The exact transaction costs depend on the donated amount and the payment method.
4. Proceeding of the Event
The Event can take place once all necessary permits for this have been issued.
The Event will take place on August 22, 2026. The entire event, including briefing, lasts from Friday, August 21, 2026, 6:00 PM until Saturday, August 22, 2026, 6:00 PM. Prior to this, there will be various Go/No Go moments. Communication about this will take place via email, WhatsApp, and through the designated social media channels.
Swim4Brains reserves the right at all times, in the event of bad weather as provided for in the Safety Plan or other unforeseen circumstances, to shorten, change the route, postpone, and/or cancel the Event. Shortening, changing the route, postponing, and/or cancelling the Event may, if circumstances require, still take place after a GO moment. The Safety Plan can be requested from the organization via Schippers@swim4brains.nl
5. Participation in the Event
Participation in the Event takes place on a voluntary basis and under the sole responsibility of the Participant, who must have reached at least the age of 18 on the day of the Event.
The Participant declares to be aware that participation requires good health in both a psychological and physical sense, and declares that he/she meets this requirement and that he/she has prepared sufficiently for the Event through training and otherwise. The Participant declares to have proper swimming equipment.
Participation is possible both individually and as part of a relay team. A relay team consists of a minimum of four and a maximum of five participants.
Each Participant signs a health disclaimer prior to the Event on August 21, 2026. With this, the Participant declares that they are physically capable of participating in the Event at the time of the Event. All personal data will be treated confidentially by Swim4Brains in accordance with the General Data Protection Regulation.
Swim4Brains ensures that a doctor is available throughout the duration of the Event.
There will be two interim qualification moments. If a qualification moment shows that the Participant does not possess the necessary swimming skills to participate in Swim4Brains, Swim4Brains can and may exclude the Participant from (further) participation.
The Participant must immediately follow instructions from the Event organization, the Safety Team, and/or the (local) authorities at all times. In the event of unauthorized and/or irresponsible behavior, the organization may exclude the Participant from (further) participation in the Event. In the event of exclusion from participation, the Participant is obliged to leave the location immediately.
The Participant is strongly advised to insure themselves adequately against any damage they may suffer or cause to third parties and/or property of third parties. The Organization is in no way liable for any damage.
6. Intellectual Property
All intellectual property rights regarding the Event, including copyrights, trademark rights, trade name rights, and database rights, including with regard to the Website, rest with Swim4Brains.
The Participant grants Swim4Brains and the Hersenstichting the full right to use, share with the press, reproduce, and/or publish or broadcast images in print, on photo, film, video, and the like of the Participant for promotional purposes of the Event, Swim4Brains, and/or the Hersenstichting. The Participant will not receive any compensation for this.
The Participant grants permission to provide his/her recording/contribution with text and/or images or to otherwise adjust it in such a manner that the recording or contribution is best able to realize the goals set by Swim4Brains or the Hersenstichting, all at the sole discretion of Swim4Brains. The Participant cannot claim any right to the use, reproduction, and publication of his/her recording/contribution by Swim4Brains as a result of cooperation.
Swim4Brains makes every effort to respect other rights on, among other things, but not limited to, texts, photos, illustrations, maps, graphic material, (trade) names, brands, logos, and databases. The copyrights, trademark rights, and/or any other intellectual property rights of the material or right eligible for protection rest with the person or company that makes use of this material or right. If photos, illustrations, and the like are uploaded on the Website by a Participant, the Participant guarantees that the copyrights of third parties on that material are respected. The Participant indemnifies Swim4Brains against claims from third parties due to copyright infringement.
7. Processing of Personal Data
Personal data will be treated with the greatest possible care by Swim4Brains and iRaiser (owner of the platform on which the website is hosted). Swim4Brains and iRaiser comply with the provisions of the General Data Protection Regulation, the Privacy Statement, and the Cookie Statement. For more information about the processing of Personal Data, see the privacy statement on the Website.
Swim4Brains does not store personal data longer than necessary for the purposes for which they were obtained and in accordance with the terms of the General Data Protection Regulation.
8. Liability and Indemnification
Participation in the Event takes place entirely at the Participant's own risk at all times.
Swim4Brains and the Hersenstichting accept no liability for any direct or indirect damage that could arise or has arisen for the Participant prior to, during, or after participation in the Event. This exclusion of liability also applies to the cancellation or rescheduling of the Event and for serious types of damage, such as all possible types of damage resulting from injury or death.
Swim4Brains and the Hersenstichting are not liable for theft, loss, or damage to property of Participants or property of third parties by any cause whatsoever, in so far as Swim4Brains and the Hersenstichting cannot reasonably be held responsible for this.
The Participant indemnifies Swim4Brains and the Hersenstichting for damage that they and/or third parties may suffer as a result of an act or omission attributable to a Participant in connection with the Event.
9. Application and Disputes
Dutch law applies to these General Terms and Conditions.
Disputes related to these General Terms and Conditions will be submitted exclusively to the competent court in the district of Amsterdam, unless another court is competent based on mandatory law.
For questions or comments, please contact organisatie@swim4brains.nl
